Employee
Approvers
This topic only applies to payroll administrators.
If your company uses approval, either the payroll administrator or the approver must approve employees’ time reports before they’re transferred to the payroll program. They also approve employees’ leave applications.
Approvers can only approve time reports and leave applications for employees they’re responsible for, while payroll administrators can carry this out for all employees.
Under Approval - Approvers there is a list of all the approvers in the company. In the Approver for column, you can both see how many employees each person is responsible for as well as which employees, by selecting the Show employees icon. If an employee has multiple approvers, it is sufficient for one of them to approve the employee's timesheets.
Payroll administrators aren’t shown in the list because they automatically have full approval rights for all employees in the company.
If you can’t see Approval in the menu, go to Settings, the Company settings tab and tick Approve time reports and/or Activate leave applications. Only payroll administrators can make this change.
Add new approver
Do the following to add a new approver:
- Select Approval - Approvers.
- Choose the button New approver.
- Click Select employee.
If the employee that you want to make an approver has not been added in Employee, you instead click Create new, fill in the details and select Save.
- Select the person you want to add as approver.
- Select Save.
- Choose which employees the approval responsibility should apply for. Use the Select all button to select employees on the page.
- Select Save.
You can also choose the approver by selecting an employee from the list under Employees, checking the Approver box and selecting Save. In the list under Approval - Approvers, you then select which employees the approval responsibility should apply to.
Enter or edit which employees the approval responsibility applies to
Do the following to select or edit which employees the approval responsibility should apply to:
- Select Approval - Approvers.
- Choose the approver.
- Select or deselect employees from the list.
- Select Save.
You can also select who should approve the employees' time reports by choosing the employee from the list under Employees, checking the To be approved by box, and selecting the approver(s) from the list. You can select several approvers per employee.
Delete approver
Do the following to delete an approver:
- Select Approval - Approvers.
- Select the approver to remove.
- Choose the button Delete approver.
You can also delete the approver by selecting the approver from the list under Employees, unchecking the Approver box and selecting Save.
Related topics
Payroll management
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