Visma AutoInvoice

Visma AutoInvoice is a service used to send and receive invoices in a safe, fast and efficient way. The service is included in Visma eAccounting Pro, you can activate it by selecting Send e-invoice when your invoice is ready to be sent. Alternatively, you can activate the settings for e-invoices in Settings - Company settings - Invoice settings.

When the invoice is finished you select to send it as an e-invoice via Visma AutoInvoice. If the customer is a company, the invoice is sent directly to the customer's accounting program. All invoice data is automatically entered in the customer's program. This simplifies both your and your customer's invoice handling.

Also when creating multiple invoices it is possible to send them via Visma AutoInvoice, either by selecting a common action for all customers that is included in the invoice or by making individual choices for each customer.

It is just as easy to receive e-invoices as it is to send them, since the invoice data is automatically entered in Visma eAccounting Pro. All you need to do is verify the content and add an account for the invoice to be registered.

At eaccounting.nl you will find current prices and more information about the benefits of the service.

To receive e-invoices from your suppliers, go to Apps and extensions and select Visma AutoInvoice. Choose the tab Receive e-invoices and select the Activate button to the far right and fill in the required information. It takes up to 24 hours for the services to be activated, and you will receive a notification once it is done.

Getting started

Once you have activated receiving e-invoices, you will find a Supplier information sheet which you can send to your suppliers to inform them of how to get started with e-invoices.

When your suppliers send e-invoices, these will be entered directly into Visma eAccounting Pro. Any invoices that your suppliers send as PDFs will first be converted to e-invoices and then sent straight to your program using our scanning service.

If you do not wish to use the scanning service, it can be deactivated under Settings - Company settings - Invoice settings.

You will find the e-invoices in the Drafts tab under Purchasing - Purchase invoices, ready to be processed by you. You find prices for the scanning services at visma.com.

Send invoices to companies (B2B)

When you send an e-invoice from Visma eAccounting Pro via Visma AutoInvoice, the invoice is sent from your computer to your customer's computer. The customer's accounting program receives the e-invoice and uploads it.

All invoice information is processed automatically and all information is entered in the correct spot in the receiving system. The electronic invoice contains the same invoice as a printed invoice and consists of both the invoice information and an invoice in PDF format. As the e-invoice includes a PDF file, the recipient is able to preview it. You are also allowed up to 4 attachments per invoice (5 MB per attachment).

Check whether the customer can receive e-invoices

If you entered a corporate identity number for your customer in the customer register, the program automatically checks whether the customer can receive e-invoices when you create an invoice. You can also manually initiate a check of the customer in the customer register.

Read more about how to do this in the topic Check e-invoice recipient.