Match incoming payments manually

1. In Cash and bank, select the account you received a payment to.
2. Select the bank transaction entry you want to match.
3. Select Match.
4. In the Transaction relates to field, select Payment of sales invoice.
5. Select the sales invoice that has been paid.
6. Select Post to ledger.

There can be different situations in which the paid amount is lower than the total invoice amount. For example, the invoice will be paid via multiple partial payments, or the customer was allowed to subtract a part of the invoice amount due to payment discount. In other situations, bank charges are involved, or rounding needs to be applied to account for a small payment difference. You can handle these situations as follows.

1. In Cash and bank, select the account you received a payment to.
2. Select the bank transaction entry you want to match.
3. Select Match.
4. In the Transaction relates to field, select Payment of sales invoice.
5. Select the sales invoice you received a payment for. Since the amount paid differs, the difference must be accounted for.

6. In the field Reason for difference, select the option that applies to the situation.
7. Select Post to ledger.

If the customer has paid an invoice with a larger amount than the invoice due, you first match the invoice to the payment and then the excess amount to the customer.

1. Go to Cash and bank.
2. Find the bank transaction in the list and select Match.
3. In the Transaction relates to field, select Payment of sales invoice.
4. Select the sales invoice that has been paid.
5. Choose Add another.
6. Choose Deposit.
7. Choose Payment from customer.
8. Select the Customer.
9. Choose Save.
10. Choose Post to ledger.

If you have issued a credit note to a customer you can fully or partially offset the original invoice and credit note against each other. When offsetting invoices the starting point is always the credit note.

1. Select Sales - Sales invoices.
2. Select the credit note you want to offset.
3. Select Actions - Offset.
4. Select the invoice the credit note is to offset. If there are no invoices in the list, the sales invoice has probably already been registered as paid.

5. Select Post to ledger.
   

If you have a credit note that should be used as a partial payment of a sales invoice, you match the amount the customer has paid to your bank account in Cash and bank, and then deduct the credit note to complete the payment of the invoice.

1. In Cash and bank, select the account you received a payment to.
2. Select the bank transaction entry you want to match.
3. Select Match.
4. In the Transaction relates to field, select Payment of sales invoice.
5. Select the sales invoice that has been paid.
6. Enter the total amount of the invoice at Paid amount. You now have a negative amount to reconcile.
7. Choose Add another.
8. In the Transaction relates to field, select Payment of sales credit note.
9. Select the credit note you want to use as a partial payment.
10. Select Post to ledger.

If the customer has paid more than one sales invoice in one single payment, the bank transaction cannot be matched against the sales invoices automatically. Instead, you have to match the incoming payment against the sales invoices manually.

1. In Cash and bank, select the account you received a payment to.
2. Select the bank transaction entry you want to match.
3. Select Match.
4. In the Transaction relates to field, select Payment of sales invoice.
5. Select Select multiple.
6. Select the sales invoices that have been paid.
7. Select Post to ledger.

With an integration between Visma eAccounting Pro and Zettle by PayPal your Zettle sales transactions are posted on a daily basis. Please note that the transaction fees are transferred with three days delay. The fees will however be posted on the date the transaction was carried out.

With what frequency you get payment from Zettle depends on your agreement with Zettle. When the payment is made to your company bank account you match the transaction against Zettle transactions that have been automatically posted in Visma eAccounting Pro.

1. Choose Cash and bank.
2. Select the account you received payment to.

3. Click on the bank transaction and select Match.
4. Specify that the transaction relates to Other deposit and select Own selection of ledger accounts.

5. Post the payment according above information.

6. Select Post to ledger.

When you have multiple bank transactions that need to be posted to the same ledger account, you can use selections for matching up to 50 transactions at the same time.

1. In Cash and bank, select the account you received a payment to.

   When matching several transactions at once you can only select transactions in your local currency. Transactions in foreign currency will not have a check box next to the date.

2. Select the transactions you want to match by checking the box next to the date at each transaction row.

   By filtering the transactions by date and entering a search word that all transactions have in common, you can select the transactions you want to match with one click in the box at the top of the column next to the date.

3. Select Match all selected on one of the rows.

4. Select the ledger account that should be used for all bank transactions that are included in your selection, and make sure that the VAT code is set correctly.

5. Select Post to ledger.

When you receive a payment that needs to be matched against an imported journal entry, the matching is done manually. This can be the case when a payment has been registered outside of Visma eAccounting Pro and imported . If a matching journal entry cannot be found for the bank transaction, you can match it manually by following the steps below.

Please note that the journal entry that you match the bank transaction against must include a posting against the account that the payment is posted to. If for example the payment is made to the Operating account it is a posting to ledger account 1100 - Bank 1.

When you transfer money between the company's bank accounts, the bank transactions can't be automatically matched. You then have to match the transactions manually.

1. In Cash and bank, select the account you received a payment to.
2. Select the bank transaction entry you want to match.
3. Select Match.
4. In the Transaction relates to field, select Transfer between own accounts.
5. Select the other bank account from the list.
6. Select Post to ledger and the transaction will be registered and matched in both bank accounts.