Common issues and solutions - VAT

If you have started creating VAT reports for earlier periods, you must create them in chronological order. You cannot skip a period.

When creating the VAT report, the estimated VAT is checked to ensure it matches the VAT rate for the ledger account used. If the numbers don't align, it will flag any deviations.

If the Journal entries to check dialogue shows that you have a Deviating sum, you should verify that you have:

• Posted the correct amounts to the ledger
• Posted to the correct ledger accounts
• Used the correct VAT codes

If you have posted your VAT report for a specific month, and then create a new journal entry for the same month, this journal entry will be added to the VAT report for the next month. Since the journal entry was created in the previous month, the VAT check will then flag that there is a deviation.

Please contact Skatteverket to check if you should undo the VAT report for the previous period and resubmit the corrected one. Read more in Correcting VAT report from earlier period.

If you think that an amount in one of the VAT report boxes is too high or too low, it could for example be due to missing invoices or that you have posted an invoice that was part of another VAT period. To see which journal entries that are included in the total amount of that box, click on the icon to the right of the box.

Tip! If you for example suspect that your sales in box 05 are too high or low, you can go to Sales - Sales invoices, the tab All sales invoices and enter the date range for that VAT period. This way you can verify that all invoices are correct and included in the VAT period as well as make any necessary corrections.

If no purchases have been made for this VAT period, the box should be empty. However, if purchases have been made and no VAT amount is shown in box 48, it could be due to missing purchase invoices or receipts.

Follow the steps below to check for missing purchase invoices.

1. Go to Purchasing - Purchase invoices.
2. Select the dates for the VAT period you are working on.
3. Check that all purchase invoices are correct and included in the report.

Follow the steps below to check for missing purchase receipts.

1. Go to Accounting - Journal Entries.
2. Select the dates for the VAT period you are working on.
3. Select Purchase with receipt in the Transaction type drop-down menu.
4. Check that all purchase receipts are correct and included in the report.

If no amount is shown in box 48, it could also be because you have used an account that is not linked to VAT code 48. If this is the case, the easiest fix is to change the VAT codes on the journal entries that are incorrect. To do this, go to Accounting - Journal entries, choose the journal entry you want to edit, select Open and change the VAT code on the entry.

Select Accounting - Journal entries and open the journal entry you want to correct. Add VAT code 05 on the row with account 6351. Select Save.

To avoid deviations due to the posting of any future confirmed bad debt, you can add the VAT code 05 to ledger account 6351 - Konstaterade förluster på kundfordringar. You do that by editing the ledger account under Settings - Chart of accounts.

If you have already submitted the VAT report, you first need to contact Skatteverket to check if you should submit a correction of the VAT report or if you should add the input VAT you forgot to add to this VAT report to the next one instead.

If Skatteverket wants you to submit a correction, this is how you do it:

1. Go to Accounting - VAT report.
2. Select the VAT report you want to correct and choose Actions - Undo.
3. Create a new VAT report with the VAT previously forgot to add.
4. Submit the new file to Skatteverket.

If you cannot create a VAT report, it may be because you have already posted the VAT period. You can check this under Accounting - VAT report and look in the list view to see if the period has already been created.

If you have entered the wrong VAT period, you can change it in the field VAT period under Settings - Company settings - Accounting settings. Select Save when you are done.