Direct Payment

Direct Payment is available with subscriptions Invoicing, Bookkeeping & Invoicing, and Bookkeeping & Invoicing +. You can start using the solution via More solutions or straight from the invoice when an offer is presented. The solution is free to activate and there are no fixed charges.

Currently the solution is available for limited liability companies, sole proprietorship, limited partnership company, and trading company, and it can be used regardless if you invoice other companies or private individuals.

No, there is no cost to activate the solution. There are no fixed charges. You only sell the invoices you want to sell, and are only charged when you sell an invoice. Our advice is to activate the solution now. Then it will be ready to use when needed.

You do not commit to anything by registering for Direct Payment. There are no fixed charges or requirement to sell a certain amount of invoices. You only sell the invoices you want to sell.

Yes, Visma Finance AB, who is the provider of Direct Payment, is registered as a financial institution with Finansinspektionen. This means that Visma Finance has a permit, granted by Finansinspektionen, to run a financial business and that Finansinspektionen performs annual checks to ensure that Visma Finance complies with all the related requirements. Read more at the Visma Finance AB.

The fee for selling invoices is in general 2-3% of the invoice's total value. It is based on the invoice amount and the due date. You will see the exact fee for the specific invoice when you create it.

When you sell an invoice, everything is taken care of when you click Sell invoice. You will get money in your account on the next business day, Spiris takes over the handling of the invoice and you do not have to worry about interest expenses.

When using invoice discounting, you need to constantly keep the invoice volume up, since it is the outstanding invoices that constitute security for the loan. Should your accounts receivable decrease, for example during the holiday period, you run the risk of becoming liable for repayment in times when your sales have gone down.

Yes you can. All you need to do is to activate the solution under More solutions. You will then get offers to sell invoices when you create them. Keep in mind that you cannot sell an invoice both to Direct Payment and Capcito.

Selling invoices directly form Bookkeeping & Invoicing, will fee up time for you, since Spiris handles everything about the invoice. We will distribute it to your customer, and the selling of the invoice will be automatically entered to the ledger with the settlement receipt.

Another advantage that will increase your peace of mind, is that you can see the payment status of the invoice sold to Direct Payment.

Yes, you can use Direct Payment despite already using invoice discounting via Capcito - just beware that you cannot take out a loan on an invoice that you have sold, nor can you sell an invoice that you have a loan on.

A fundamental difference between the services is that when using invoice discounting, you need to constantly keep the invoice volume up, since it is the outstanding invoices that constitute security for the loan and decides the borrowing power. When your invoice volume goes down, so does your borrowing power. When selling invoices, the individual invoice is what is taken into consideration, and you are not dependent on having a constant invoice volume.

So if you have variances in your invoice volume during the year, for example lower turnover during the holiday period, it is better to sell invoices than borrow money on them. With invoice discounting you run the risk of becoming liable for repayment in times when your sales have gone down.

If you no longer want to receive offers to sell invoices via Direct Payment, go to More solutions and locate Direct Payment. You disable the offers by selecting the green button next to Show offer on sales invoices. The button will then change to a grey colour and the offers will no longer appear when you create invoices.

If you want to receive offers to sell invoices via Direct Payment, go to More solutions and locate Direct Payment. You turn on the offers by selecting the grey button next to Show offer on sales invoices. The button will then change to a green colour and the offers will again appear when you create invoices.

Log in to Bookkeeping & Invoicing, go to More solutions, select Direct Payment in the list. Read about the solution and select Get started. You will be asked to answer some questions about your company, this will only take a couple of minutes. When you have finished answering the questions the company signatory needs to sign the form.

Remember, by registering your company you do not commit to anything. There are no fixed charges or start up fees. You only sell the invoices you want to sell, so activate the solution right away to have it ready to use when needed.

It will give you peace of mind to know that you can increase the liquidity of the company when needed. By activating the solution it will be ready to use.

The company details have been retrieved from various sources, such as Bookkeeping & Invoicing, but also from public registers such as Bolagsverket (the Swedish Companies Registration Office). You can correct the information by closing the registration dialogue and instead go to Settings - Company settings where you edit the information that should be changed. When the changes are saved please start the registration for Direct Payment again.

The information from for example Bolagsverket will have to be edited at verksamt.se.

Direct Payment is a financial solution supplied by Visma Finance AB. We ask questions in order to fulfil the Know Your Customer (KYC) requirements of the Anti-Money Laundering Act on financial institutions.

We do not ask questions because we suspect dishonesty. We ask them in order to take ownership of our responsibility to prevent money laundering in our society, and to ensure that our customers feel confident in us as a financial partner. We ask all our customers the same questions and we handle your answers according to the bank privacy requirements. By asking questions we get a better understanding of the business. Read more about KYC at Visma Finance AB.

Usually, you only have to answer the questions once, with the exception of having to complement with additional information or when extensive changes have been made to the company, such as a transfer of ownership.

Anyone who normally works in Bookkeeping & Invoicing can answer the questions. Following that, the company signatory confirms the answers given by signing them with Bank ID.

A beneficial owner is the person who owns or controls a legal person, for example a limited liability company or an association. The legal person may have several beneficial owners.

Bolagsverket states that a person may have control in different ways, for example by being entitled to more than 25% of the votes through stock or shares in the company. Or by being entitled to appoint or dismiss more than half of the company board members. You can read and see more examples on how to determine who the beneficial owner in a company is at either Visma Finance AB or Bolagsverket.

Being a PEP means that the person, through their position and influence, may be at risk of being used in for example corruption offences. It is not an issue if the company has employed a PEP, but the Anti-Money Laundering Act requires that we know about any such person. That is why we ask.

Any relatives and close associates (RCA) of a PEP are also considered to be at risk of being used in corruption crimes, and that is why we also ask you about those.

Read more about PEPs at Visma Finance AB.

Some of those who are considered as PEPs are persons such as the head of state, members of the parliament, supreme court judges, generals and admirals as well as the CEOs of state-owned companies. You can read more about this at Visma Finance AB and Svenska Bankföreningen.

You create an invoice just like usual in Bookkeeping & Invoicing and check the box next to the offer you receive. You then select Sell invoice.

When creating an invoice you will immediately see whether you can sell it or not. If the invoice can be sold, you will see an offer that you accept by checking a box.

Yes, for any invoices you are able to sell you can choose whether you want to accept the offer and sell the invoice or not. You do not commit to anything by registering to use Direct Payment, and choosing to sell invoices and receiving payment on the next business day is decided for each invoice individually.

The fee for selling invoices is in general 2-3% of the invoice's total value. It is based on the invoice amount and the due date. You will see the exact fee for the specific invoice when you create it.

Currently it is only possible to sell one invoice at the time, but we constantly work to improve the solution.

Yes, go ahead! It does not matter if your customer is a private individual or a company.

Yes, you can, but it is not possible to apply for tax deduction at Skatteverket until your customer has paid the invoice to Direct Payment. Once that is done you will be notified and you can create the application file to be sent to Skatteverket.

There can be several reasons why an Invoice cannot be sold. One reason could be that you have reached the limit of how many sold, not paid, invoices you can have. As soon as a customer pays an invoice your scope increases again. The receiver of the invoice can also have an impact on whether you can sell the invoice or not.

It could also be because your payment terms exceed 90 days, the invoice is not in SEK or the customer is a non-Swedish customer.

You can never sell invoices if the invoice's due date has passed or if it's of the type Recurring invoice.

The only difference it makes to your customers is that they will pay the invoice to Visma Finance AB instead of to you. Any terms of payment, such as due date, that you have agreed upon will remain the same. The only difference is that your customer will make the payment to Visma Finance's bank giro instead of your company's bank account. Read more about how we take care of your customers at Visma Finance AB.

Yes, we will evaluate your customers' ability to pay. To evaluate customers, we use public data from for example Bolagsverket.  No credit information chek-up is made so your customers will not be notified or affected by it.

No, the due date will not be altered. The date you set as due date when creating the invoice in Bookkeeping & Invoicing still applies.

Yes, the invoice will say that it originates from your company but has been transferred to Visma Finance AB. Any text or article rows that you have added to the invoice will show in the same way as when you send the invoice directly to the customer.

The appearance of the invoice will be changed according to our template and we will inform your customers that they can read more about this at Visma Finance AB.

No, you do not have to inform them of anything. On the invoice, it will say that it originates from your company but has been transferred to Visma Finance AB.

If you have sold the invoice before 09:00, you will have the money in your bank account later the same day. Otherwise it will be in your account the next business day.

In most cases, payments for invoices can be matched automatically. If you need to match the payment manually, you do that in Cash and bank at the tab All unreconciled bank transactions. If the transaction have not been automatically matched you click on Match. In the Transaction relates to field, select accounting entry Receivables sold invoices. Read more about it in the topic Match bank transactions.

Yes, you will find a link to the settlement receipt at the invoice. The receipt will also be included as an attachment to the journal entry, that will be created automatically for the accounting transaction.

Direct Payment will help you to send reminders and if necessary proceed with debt collection. To be able to help with this, we ask you to make sure that the customer details are updated with the personal/corporate identity number before you sell the invoice.

Should your customer not pay within the due date Spiris will handle the payment reminder process, without extra cost. If the customer does not pay even after the reminder, we will send the invoice for debt collection. Both the reminders and the debt collection service is handled by Visma to ensure your customer's experience is as good as possible. If your customer has not paid the invoice within 30 days passed the due date, we will return the invoice to you and you will get an invoice in order to pay back the total amount of the sold invoice.

Even if you pay back the invoice amount Direct Payment will keep working to help you get paid for your invoice. We do this without any extra fees. As soon as the invoice gets paid we will send the money on to your company.

Yes you can. Please note that it is only possible to credit the whole invoice. Read more about how you credit a sold invoice in Credit a sold invoice.

A sold invoice must be paid to Visma Finance. It is up to you to decide whom, either you or your customer, that will carry out the payment.

If your customer pays the invoice to your account instead of Visma Finance, you can either reimburse the customer and ask them to pay the invoice the correct way. Or you can make the payment to Visma Finance yourself. Read more about how you and customer handle this at Visma Finance AB.

Yes, you can follow the status of the invoice in the invoice list. There you will see for example if payment reminders have been sent and when the customer has paid the invoice to Direct Payment.

If it is related to questions regarding for example the amount of articles specified on the invoice or a return of goods, you simply agree on how to handle it together with your customer.

If the questions relate to the payment of the invoice, your customer may contact the Visma Finance AB customer support. You will find contact details and opening hours at Visma Finance AB.

No, we will pay you for the invoices we buy to the bank giro/plus giro account that is registered with us. If you change your bank giro/plus giro account we kindly ask you to contact us so that we can update your information. You will find contact details at Visma Finance AB.

When 30 days have passed after the invoice due date, and your customer still has not paid Visma Finance despite several reminders, you will receive a notification saying that the invoice has been returned to you. A journal entry which reverses the invoice payment is also created.

When you receive the returned recourse invoice, you should do the following:

1. Go to Purchasing - Purchase invoices and add the invoice manually.

2. Add Visma Finance as the supplier.

3. Pay the invoice.

Your supplier has chosen to sell their invoice to Visma Finance. The payment should therefore be carried out to Visma Finance's bankgiro. You can read more about Direct Payment at Visma Finance AB.

If you think something on the invoice is incorrect, for example the amount of articles or if you want to return goods, you should contact your supplier. If you have concerns about the payment of the invoice you are welcome to contact our customer support. You will find contact details at Visma Finance AB.

You may contact our customer support and we will help you. You will find contact details at Visma Finance AB.

No, it is not currently possible to make partial payments of invoices to Visma Finance AB. If you have problems with your cash flow, please contact us to discuss a solution. You will find contact details at Visma Finance AB.

You may contact our customer support and we will help you. You will find contact details at Visma Finance AB.

The invoice must be paid to Visma Finance. It is up to you to decide whom, either you or your supplier, that will carry out the payment.

Contact your supplier and ask them to either reimburse you the money, or make the invoice payment to Visma Finance on your behalf. Read more about how you and customer handle this at Visma Finance AB.