Bookkeeping & Invoicing

Send purchase invoices via payment file

If you want to pay your purchase invoices via file, you can use a payment file. A payment file is a file which contains information for your bank regarding which invoices you want to pay. You can read more about how to set up using payment files for the payment of purchase invoices in the topic Enable using payment files to pay purchase invoices.

Please note that a payment file can only be created for invoices in kronor. The credit invoices aren't sent to the bank, instead you have to offset these against the debit invoices in Bookkeeping & Invoicing, before you send a possible difference to the bank. Note that you need to offset these manually before you create the file.

Go to Settings - Import and export.
Select Create payment file for purchase invoices.
Select New export.

The purchase invoices not previously sent via a payment file are then shown. In the list, you can deselect any invoice not to be included in the file and you can change the payment date.

Select Export to create the file or Send if you have bank integration.

If you have bank integration, the payment file will be sent straight to the bank when you choose Send. This means that you do not need to continue with steps 5 and 6.

Save the file somewhere on your computer.
Log in to your internet bank to upload the file.

Find and print previously sent payment files

All payment files you've previously created remain available and can be opened again, whether you sent them directly to the bank or saved them to your computer.

Go to Settings - Import and export.
Select Create payment file for purchase invoices.

The files you've previously sent are now shown, with file number, date, and who sent the file. You can download the file again directly from the list. If the list is longer than seven rows, select Show all to see the rest.

Select the file number for the file you want to open.

All invoices included in the file are now shown. Select Create PDF if you want to print a specification of the invoices in the file.

Work smarter

This is how you can work most effectively

All about invoicing

These expenses are deductible

Take a look at our education website

Video tutorials

Receive purchase invoices

See all movies about Bookkeeping & Invoicing

Support forum

Engage in other users' questions and thoughts in our forum

Try Spiris accounting software

Keywords: pay file, XML, LB, XML file, LB file, find payment file, previous payment files, print payment file, create pdf pay file, show all pay files