Match incoming payments manually

With an integration between Bookkeeping and Zettle by PayPal your Zettle sales transactions are posted on a daily basis. Please note that the transaction fees are transferred with three days delay. The fees will however be posted on the date the transaction was carried out.

With what frequency you get payment from Zettle depends on your agreement with Zettle. When the payment is made to your company bank account you match the transaction against Zettle transactions that have been automatically posted in Bookkeeping.

1. Choose Cash and bank.
2. Select the account you received payment to.

3. Click on the bank transaction and select Match.
4. Specify that the transaction relates to Other deposit and select Own selection of ledger accounts.

5. Post the payment according above information.

6. Select Post to ledger.

Post your daily cash register from Accounting - Journal entries - New journal entry. Enter the date for the sales and select the accounting template you created for the daily cash register. Read more in Post your daily cash register.

When you receive the money for your credit card sales, follow the steps below.

1. In Cash and bank, select the account you received a payment to.
2. Select the bank transaction entry you want to match.
3. Select Match.
4. In the Transaction relates to field, select Deposit .
5. In the Income type field, select Receivables from payment card and coupons.
6. Select Post to ledger.

When you have more than one bank transaction relating to the same accounting transaction, you can match them all at once by creating one journal entry in the accounting. This is for example useful when posting the day's takings when they consist of several Swish transactions.

1. In Cash and bank, select the account you received a payment to.

2. Select the transactions you want to match by checking the box next to the date at each transaction row.

3. Select Match all selected on one of the rows.
4. In the Transaction relates to field, select what kind of accounting transaction the payment concerns.
5. Proceed with the matching the same way you would do with a single transaction.

6. Select Post to ledger.

When you receive a payment that needs to be matched against an imported journal entry, the matching is done manually. This can be the case when a payment has been registered outside of Bookkeeping and imported via a SIE file. If a matching journal entry cannot be found for the bank transaction, you can match it manually by following the steps below.

Please note that the journal entry that you match the bank transaction against must include a posting against the account that the payment is posted to. If for example the payment is made to the Operating account it is a posting to ledger account 1930 - Företagskonto/checkkonto/affärskonto.

When you transfer money between the company's bank accounts, the bank transactions can't be automatically matched. You then have to match the transactions manually.

1. In Cash and bank, select the account you received a payment to.
2. Select the bank transaction entry you want to match.
3. Select Match.
4. In the Transaction relates to field, select Transfer between own accounts.
5. Select the other bank account from the list.
6. Select Post to ledger and the transaction will be registered and matched in both bank accounts.

1. In Cash and bank, select the account you received a payment to.
2. Select the bank transaction entry you want to match.
3. Select Match.
4. In the Transaction relates to field, select Deposit .
5. Select a suitable accounting entry.
   • If you have a sole proprietary company you select Other own deposits.
   • If you have a limited liability company you select Deposit of share capital.
     
6. Select Post to ledger.