Receive e-invoices

When you activate the receiving of e-invoices your company will be added to a register of possible e-invoice receivers. This means that your suppliers can see that your company is ready to receive e-invoices. To activate the feature, follow the steps below.

1. Go to More solutions and select Receive invoices.
2. Select the Activate button to the far right.
3. Fill in the order information.

By asking your suppliers to send e-invoices, the transition to a more efficient way of handling purchase invoices can be accelerated.

1. Go to Purchasing - Suppliers.
2. Select the Invite supplier to send e-invoices link found at the bottom left corner of the window, or edit a supplier and select the same link from there.
3. Select the suppliers you want to invite to send e-invoices.
4. Select Next.
5. Edit the message if you want to add or change something.
6. Select Send invitation.

This is how the text sent to the supplier looks:

You will receive a notification when a supplier sends you an e-invoice.

1. Select the link in the notification or go to Purchase - Supplier invoices and the Drafts tab.
2. Select the purchase invoice you want to register.
3. Choose Actions - Open.

4. Select the accounts against which the invoice should be posted.

5. Select Post to ledger.

Let your suppliers send PDF invoices directly to you by using a unique e-mail address. The invoice details will be automatically imported in real time, allowing you to pay and post the invoice with just a few clicks. Read more about automatic accounting assistance in Automatic accounting assistance for purchase invoice.

You can activate this in two ways.

1. Go to Settings - Company settings - Invoicing settings, under E-invoices and documents.

2. Tick the box Receive supporting documents through e-mail to activate the feature.

Or:

1. Go to Purchasing - Source document images.

2. In the bottom left corner, select the Do you want to receive e-mails under Source document images? .

3. Select Activate to activate the feature.

You can manage all senders by selecting the Manage senders link, which you find in the bottom left corner next to your unique e-mail address. Here you can approve or block specific e-mail addresses by using the toggle button next to each address. The list consists of the e-mail addresses you have entered under Basic information and Contact person on your suppliers.

The first time you receive an invoice from a new sender, you need to approve the sender. A message will then appear and there you should click on the link manage. The Manage senders box opens where you approve the sender by choosing Approved. Once you have approved the sender, the document will be read and added automatically.

0007:XXXXXXXXXX (Swedish corporate identity number)

0088: YYYYYYYYYYYYY (GLN)