Bookkeeping & Invoicing
Post accounts receivable and accounts payable to different accounts
In Bookkeeping & Invoicing, you can split accounts receivable and accounts payable across several accounts. This can be useful if you invoice within a group of companies, or if you want clearer follow-up of different customers or suppliers.
Using separate accounts gives you a clearer overview in your reports.
Preconditions
To choose specific accounts for customers and suppliers, you first need to enable the Use group specific accounts setting, which you find under Company settings - Accounting settings.
1. Enable the setting
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Go to Settings - Company settings, Accounting settings tab.
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Under Group company, select the checkbox Use group specific accounts.
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Select Save.
2. Choose an account on a customer or supplier
Once the setting is enabled, you can choose which account should be used for a specific customer or supplier.
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Go to Sales - Customers or Purchases - Suppliers.
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Select the customer or supplier you want to change and choose Edit.
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Select the checkbox Group account to activate the field, then choose the account that should be used for the accounts receivable or accounts payable.
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Select Save.
Available accounts
You can choose from the following account ranges:
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Accounts receivable: 1560–1567 and 1570–1579
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Accounts payable: 2460 - 2469 and 2470 - 2479
These accounts are normally inactive in the chart of accounts. They’re activated automatically once you select them for a customer or supplier.
Result
When you create a sales invoice or register a purchase invoice, the selected account will automatically be used in the journal entry instead of the default account (usually 1510 or 2440).
The accounts will appear in your reports, such as the balance sheet and the profit and loss statement. You can keep working as usual. Registering payments and offsetting invoices works the same way as before.
Related topics
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Edit customer information |
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Edit supplier |
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