Upload images

Let your suppliers send PDF invoices directly to you by using a unique e-mail address. The invoice details will be automatically imported in real time, allowing you to pay and post the invoice with just a few clicks. Read more about automatic accounting assistance in Automatic accounting assistance for purchase invoice.

You can activate this in two ways.

1. Go to Settings - Company settings - Invoicing settings, under E-invoices and documents.

2. Tick the box Receive supporting documents through e-mail to activate the feature.

Or:

1. Go to Purchasing - Source document images.

2. In the bottom left corner, select the Do you want to receive e-mails under Source document images? .

3. Select Activate to activate the feature.

You can manage all senders by selecting the Manage senders link, which you find in the bottom left corner next to your unique e-mail address. Here you can approve or block specific e-mail addresses by using the toggle button next to each address. The list consists of the e-mail addresses you have entered under Basic information and Contact person on your suppliers.

The first time you receive an invoice from a new sender, you need to approve the sender. A message will then appear and there you should click on the link manage. The Manage senders box opens where you approve the sender by choosing Approved. Once you have approved the sender, the document will be read and added automatically.

In the Spiris or Spiris Scanner app, you can photograph, save and send receipts and invoices to Bookkeeping & Invoicing digitally. You can photograph both single and multi-page source documents. In the apps, you specify whether the image is an invoice or a receipt.

You can email the image to the Spiris or Spiris Scanner apps. This means that you can forward e.g. an invoice you received by email or a scanned document to the app. In the app, you then approve the image and forward it digitally to Bookkeeping & Invoicing. The images you email to the app must be in jpg, jpeg, png, pdf, tif or tiff format.

1. To be able to email images to the app, you must generate an email address in the app.
2. Start the app and select About in the menu.
3. Select Inbound email address (Android) or Settings (iPhone).

4. Email your image (PDF or photo) to the generated email address.

5. Open the app and review and approve the image.

1. Select Purchasing - Purchase invoices and click New purchase invoice.
2. Select the source document image you want to add by dragging the file from your computer and dropping it onto the purchase invoice. You can drag and drop several files simultaneously.

The image will now stay open on the side and you can use the image details to fill in the fields of your purchase invoice.

1. Select Purchasing - Source document images.
2. Select the image you want to add. This could be a file that you have saved locally on your computer.

3. Drag the file into Bookkeeping & Invoicing. You can drag and drop several files simultaneously.

1. Select Purchasing - Source document images.
2. Select Upload file.
3. Choose the image you want to upload to Bookkeeping & Invoicing.