Payroll settings

In Settings, you make customisations for your company's payroll management.Settings - Payroll settings Many of these settings are made when you first start using the payroll software, but you can always go back and change them later.

On the Pay and payments tab you choose settings for the payments of salaries and wages.

Pay and deviation period

Here you select for which period the salary relates to.

The following combinations are the most common ones for employees with a fixed monthly salary:

Pay period Deviation period
Current month Previous month
Current month Until day of the month (own deviation period)
Previous month Previous month

In the column Pay period you select which period the pay relates to. In the column Deviation period you select in which period deviations such as sick leave should be regulated.

If the pay should be paid the same month as it was earned, the option Current month should be selected. For example, the pay for January would then be paid around January 25th, using this option.

If the pay should be paid the month after it has been earned, the option Previous month should be selected. For example, the pay for January would then be paid around February 25th, using this option.

The option Until day of the month means that you can choose your own pay period, e.g. from day 15 of a month up until day 14 of the next month. As an example, the pay for the period between January 15th to February 14th will be paid around February 25th using this set-up.

You cannot select Current month as the pay period for employees with hourly wages, since the employee is paid for hours worked during the pay period. For a payment that is planned for January 25th, you still do not know if an hourly employee will work or go on leave during the period between January 25th-31st, which makes it impossible to pay wages for the current pay period.

If the pay should be paid the month after it has been earned, the option Previous month should be selected. For example, the pay for January would then be paid around February 25th, using this option.

The option Until day of the month means that you can choose your own pay period, e.g. from day 15 of a month up until day 14 of the next month. As an example, the pay for the period between January 15th to February 14th will be paid around February 25th using this set-up.

Here you cannot select the current month since you cannot register deviations before they have taken place.

The option Previous month means that, for a pay that would be paid on February 25th, there are deviations registered from January.

The option Until day of the month means that you can select the period yourself. If you put day 14 as the day of the month, you can include deviations from for example January 15th up until February 14th in the pay that is paid around February 25th. The field Until day of the month will not be active until you have selected that deviation period. The day of the month that you select should not be after the payment date.

Since the deviation period always coincides with the pay period for employees with hourly wages, both for permanent employees and extra employees, you cannot enable any settings for this field. The selections made for Pay period - Hourly wages also apply to the deviation period and those settings are also shown here. Read more under Pay period.

Payment method

If you have selected Export payment file, the account number that is linked to your primary operating account under Settings - Cash and bank accounts will be automatically selected as the payment account on your accounting basis. If you have selected Manual payment, you can choose whether the payment should be carried out from the operating account or the cash account.

Choose Export payment file if you want a payment file to be created when you do a pay run. The file format depends on the bank selected under Settings – Cash and bank accounts.

  • If you have selected SEB, Nordea, Handelsbanken, or Danske Bank, an XML file will be created.
  • If you have selected Swedbank or Sparbanken but do not have an agreement for SUS, an LB file will be created. If you have an agreement, select SUS and enter the six-digit agreement number from Swedbank. Read more about SUS in the topic What is SUS?
  • For other banks, an LB file will be created.

The file can then be uploaded.

The selection is only shown if you have an active bank integration to SEB, Nordea, Handelsbanken eller Danske bank. Read more in the topic Set up bank integrations.

Select Manual payment if you want to make the payment manually. We recommend that you print a bank list to use as the basis when you make payments manually.

Tick here if you use Nordea Business. The option is only displayed if you have Nordea as a bank under Settings - Cash and bank accounts.

Tick here if you use Corporate Access. You also need to fill in Signer-ID and CCM agreement number. You will receive this information from Nordea.

The option is only displayed if you have Nordea as a bank under Settings - Cash and bank accounts.

Reporting

Here you enter the seven-digit agreement number for Fora annual reporting (reporting of salaries for administrative workers). You can find the agreement number in your insurance agreement.

By default, the program's reports are sorted based on employee number. If you would rather sort the reports based on first or last name, you can choose the sort order here. Read more about the reports in the topic Reports.

The marking starts with FOK or TAG and is followed by six digits.

The description will be displayed when you select the marking for the employees, so it is good to be as clear as possible, for example FOK301123 - Workers without collective agreement. A tip is to copy the description (Ctrl+C) on Mina sidor on fora.se and then paste it (Ctrl+V) in the Description field.

On the Accounting tab you choose the company's accounting settings.

Outgoing payments

Here you see general accounts grouped according to area of use.

Taxes

All taxes are posted to this account regardless of whether they concern table tax, non-recurring tax or voluntary tax.

Other

The account for posting rounding is used on the pay run accounting basis.

The account selected here is used to counter post the rounding which may appear when calculating the employer's contribution on the pay run accounting basis.

Employer contributions

Calculated amounts for employer's contribution, special payroll taxes and old-age pension fees are posted to the ledger accounts in this field.

Calculated employer's contribution on paid gross salary and benefits are posted to the ledger accounts in this field.

The account is used to post employer contributions for persons born 1938-1956.

The account is used to post special payroll taxes for persons born 1937 or earlier.

There are companies in certain trades which are entitled to a regional support.

There are companies that are entitled to make deductions for work related to research and development.

Growth support means that the company pays a lower employer contribution for 24 months. The reduction applies to the first two employees hired. The amount of the reduction depends on the employment start date. Read more in the topic Growth support.

From the January 2026 reporting period, growth support should no longer be reported in the payroll tax report. If you want to receive the support, you’ll need to apply for a refund of employer contributions instead. Read more on Apply for Growth Support at skatteverket.se.

Pay codes are used to register pay, benefits, reimbursements of expenses, leave, etc. You can register different payroll events with the help of pay codes straight on the pay run. Every pay code has also settings for grounds to the employer report.

In Own salary there is a number of default pay codes. To minimise the risk of producing errors, only the general ledger account for administrative and non-administrative workers can be altered on these pay codes. It is not possible to delete these pay codes.

Here the general ledger accounts that are used as standard are shown, but it is always possible to change to another account on the pay row on the payslip.

Here you see whether the pay code should be used for administrative and/or non-administrative workers. When you register pay for an employee and look for pay codes, only the pay codes which are marked with the employee's workforce category and payment type are shown.

This field is used for employees who should be included in the individual statement in the the payroll tax report. The amount that is entered when the pay code is used in a payslip is then reported in that field code when the the payroll tax report is retrieved.

The pay codes that should be reported in the the payroll tax report are determined by predefined field codes according to Skatteverket's rules. Some of the options are combined, which means that several fields may be affected.

A forward slash between the fields means "or". Example: 011/131 means that field code 011 or 131 will be used. The field code that is shown after the forward slash indicates that the compensation will not be the basis for the calculation of the employer's contribution. This partly applies when a pay code has a check mark for Employer's contribution under Affects the basis for and partly if the employee has the setting No employer's contribution under Employer's contribution under Employees on the Taxes tab.

A comma between the fields means  "and". Example: 013/133, 048 means that 013 or 133 and field code 048 will be used.

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