Create new pay run

If the same salary is to be paid out every month, you select Own salary in the menu on the left and click on Quick pay run. The payslip will be generated according to the employee's standard payslip and will be automatically marked as submitted.

If you want to make adjustments, you can click on the Go to Pay run button. This will take you to the view for pay runs, where you can make changes to the pay slips.

Quick pay run can only be used for employees with monthly salary.

If the salary is not the same every month or if a salary is to be paid to an hourly employee, you create a pay run where you register the period's payroll events on respective payslips. Please watch the movie Create pay runs in Own salary (in Swedish) (in Swedish).

Do the following:

  1. Select Own salary - Pay runs.
  2. Click New pay run.
  3. Enter a description if you want to.
  4. Select the date on which the payment should be made to the employees under Payment date.

As long as you send the payment file to the bank on time, the payment will be made on the date you choose as the payment date. If the date you usually pay salaries falls on a public holiday, you choose the nearest business day as the payment date.

  1. Ensure that all the boxes to the left of the employees you want to include in the pay run are checked.

In order for an employee to appear in the list when you create a new pay run, all the mandatory fields for that employee must have been filled in. The employee must also have an employment start date that is earlier than or within the pay period.

  1. Click on Create.
  2. The pay run is now created and you can register and complete the data on the employees' payslips.

When you create an ordinary pay, recurring items in the employee list is automatically added to the payslip.

Pay runs of type Transferred contain payslips that have been transferred from Bookkeeping & Invoicing Lönebesked. The pay runs have the status Completed and the payslips cannot be changed, printed, or removed in Own salary. On every payslip you will find a reference to verification in the accounting in Bookkeeping & Invoicing.

It is optional to enter a pay run description.

If the previous pay run is finished a payment date is suggested, but you can choose another date. A warning is shown if the date falls on a Saturday, Sunday, bank holiday or a date far off in the future.

Here you will see pay and deviation periods based on the settings you have selected for the company under Settings - Payroll settings and the Pay and payments tab. Read more in the topic Payroll settings.

Here you will see pay and deviation periods based on the settings you have selected for the company under Settings - Payroll settings and the Pay and payments tab. Read more in the topic Payroll settings.

Here you can filter your selection based on employees with a monthly salary or hourly wages. You can combine this selection with the workforce category, so that for example only administrative workers with a monthly salary are included in the pay run.

Here you can filter your selection based on administrative or non-administrative workers. You can combine this selection with the payment type, so that for example only administrative workers with a monthly salary are included in the pay run.

Related topics

Create pay runs in Own salary (in Swedish)

Register and complete payroll events on payslips

Make changes in a completed pay run

How do I match several bank transactions to the same salary payment?

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