Payroll
Create custom pay codes
You can copy a standard pay code and adapt it to your company’s needs.
Here’s how:
- Select Settings - Payroll settings, the tab Pay codes.
- Open the standard pay code you want to copy.
- Click Copy.
- Give the copy a name and adjust the settings.
You can't change the value in the Type field. If you need a different type, you can copy a standard pay code that already has the right type instead. The field indicates which category the pay code belongs to, and determines, among other things, which accumulators and which box on the payroll tax report the pay code affects.
- Select Save.
Common pay codes to copy
Event |
Solution |
|---|---|
|
On-call |
Copy pay code 1174 - Other compensation, gross. Write an appropriate name by the Name field, for example On-call. |
|
Disease carrier allowance |
You should check how your collective agreement handles deductions when the employee received disease carrier allowance. If you don't have a collective agreement or if it isn't stated how deductions should be handled, it is then possible to base it on the same principles for when deductions are made in conjunction with sick leave. For salaried employees, copy the pay code 3332 - Deduction other leave, deduction per hour and for hourly employees copy the pay code 3360. Write an appropriate name by the Name field, for example "Disease carrier allowance. Read more about disease carrier allowance at forsakringskassan.se (in Swedish). |
|
Part-time sick leave in year two |
When an employee is 25 percent on sick leave, the first 180 days of year two also count as holiday accruing.
-0,25*(MånadslönEfterLöneväxling*Avtalsfaktor)/365 When your part-time sick leave exceeds 180 days in the new holiday year, the absence is no longer considered holiday accruing.
Agreement factor is what we call the factor used in Payroll when calculating qualifying sick deductions, sick pay and sick deductions for employees with a monthly salary. |
|
Off sick in the second year |
Read more about long-term sick leave in the topic Read more about long-term sick leave in the topic How is long term sick leave over two holiday years handled?. |
|
Pregnancy benefit |
There is no default pay code for pregnancy benefit, but you can copy one of the pay codes for parental leave, for example 3301 - Parental leave, deduction per hour, 3305 - Parental leave deduction per day, 3309 - Parental leave calendar day deduction, or 3313 - Parental leave whole month depending on how long the leave will last. You then make a deduction on the salary and the employee gets compensation from Swedish Social Insurance Agency (Försäkringskassan). |
|
Severance pay |
There is no ready-made pay code for severance pay, but you can copy pay code 1174 - Other compensation, gross and rename it to Severance pay. Since severance pay is not compensation relating to a specific period of time or paid out regularly, it should be taxed as a lump sum. You therefore need to change from Table tax to Non recurring tax under the Tax field. Severance pay usually isn't holiday accruing, so remove the tick from Holiday accruing pay on the new pay code. If you want severance pay to be posted to an account other than the default account, you will need to change that as well. |
|
Eye surgery |
Many companies use gross pay deductions for eye surgery. The invoice goes to the company and you then make one or more gross salary deductions. Copy pay code 1179 - Other deduction, gross and adapt it to your needs. |
| Additional amount per hour |
If you’re paying an additional amount per hour, such as a responsibility allowance, we recommend copying pay code 1174 - Other compensation, gross, instead of 1106 - Hourly wages. Enter a name, such as Responsibility allowance, add the additional hourly amount in the Formula field and select Unit price. The new pay code can be added under Recurring items on every payslip. Then you will only need to add the amount of hours when you do the pay run. |
If you've created a custom pay code by copying 1101 – Monthly salary or 1106 – Hourly wage, it can’t be combined with a standard pay code under Recurring items on every payslip.
When you create a pay run, you can still use both the standard pay codes and your own pay code on the same payslip. This limitation only applies to recurring items on every payslip and only to pay codes copied from 1101 or 1106. Custom pay codes created from other standard pay codes can be used together under Recurring items on every payslip.
You add recurring items to every payslip on the Pay tab under Payroll - Employees.
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