Employee
Settings
Under Settings, you can adjust company settings and time registrations.
Company settings tab
In the Company settings tab, you can choose to show or hide certain options in the left-hand menu, and set up messages and reminders.
Way of working
Approve time reports
Select Approve time reports if the payroll administrator or approver needs to approve employee time reports before they’re transferred to payroll program. When the box is ticked, Approval appears in the menu on the left.
Manage leave applications
If you want employees to be able to apply for leave, make sure Enable leave requests is selected. The option is selected by default.
When the box is ticked, Approval and Leave application in the menu for payroll administrators and approvers. Employees will also get the Leave application option.
Read more about leave applications in the topics Approve time reports and Approve or reject leave applications.
Send messages
Tick Send messages to enable payroll administrators and approvers to easily communicate with employees directly in Employee. Read more in the topic Messages.
Go to terminal mode
Terminal mode is a variation of Employee where employees can clock in and out on a shared computer or iPad. Read more in the topic Terminal mode.
Reminders for time reports
Reminders appear under Overview. Employees see when it’s time to submit their time reports, and payroll administrators and approvers get reminders about time reports waiting for approval.
Tick Also send reminders via email if you’d like reminders to be sent by email as well.
Enter how many days after the end of the deviation period that the reminders should be sent. You can decide if it’s sent once or repeated until the task is completed.
The settings you make here apply to the whole company, but they can be changed per employee. Go to Employees in the menu if you want to adjust the settings for a specific employee. Read more under Reminders for time reports.
For reminders to be sent by email, the employee needs to have a valid email address registered. Read more in the topic Byt e-postadress i Spiris (in Swedish).
When the email address is changed in Spiris, it’s also updated in Visma Lön 300/600. At the next synchronisation, it’s updated in Employee/Payslip.
Email reminders can’t be sent to employees who only use the solution Payslip.
Time registrations tab
On the Time registrations tab, you can add your own absence types.
Here’s how:
- Click on Create new.
- Enter a name and choose Type of leave.
- Select Save.
The description is shown to the employees when they register time in the calendar. Note that the name won't be translated if you change language settings.
Other absence with pay can only be used by salaried employees, whereas Other absence without pay can be used employees both with monthly salaries and hourly wages.
If you want to make changes, select the absence type in the list. It is only possible to edit it, as long as it is not being used by an employee.
Other leave without pay and Other leave with pay are two standard types and can’t be edited.
Drag the button in the column Active to activate and inactivate a type of absence. When a type is inactive, it is not shown to the employees.
Select Include inactive if you want to see all absence types in the list, including inactive ones.
Related topics
Payroll management
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