Settings

In the Company settings tab, you can choose to show or hide certain options in the left-hand menu, and set up messages and reminders.

Way of working

Select Approve time reports if the payroll administrator or approver needs to approve employee time reports before they’re transferred to payroll program.

If you want employees to be able to apply for leave, make sure Enable leave requests is selected. It’s on by default, but if it’s been unticked, you’ll need to turn it back on. The time off then needs to be approved by the payroll administrator or approver. Read more in the topics Approve time reports and Approve or reject leave applications.

Tick Send messages to enable payroll administrators and approvers to easily communicate with employees directly in Employee. Read more in Messages.

Terminal mode is a variation of Employee where employees can clock in and out on a shared computer or iPad. Read more in the topic Terminal mode.

Reminders for time reports

Reminders are displayed under Overview, for example when it’s time for employees to submit their time reports. Payroll administrators and approvers also see reminders for time reports that need approval. If you want reminders to be sent by email as well, you can configure this setting here.

Enter how many days after the end of the deviation period that the reminders should be sent. You can set whether reminders should be sent only once or repeated every day or every other day until the task is completed.

For reminders to be sent via email, the correct email must be registered. You log in to spiris.se and enter the email address there. It's then automatically imported to Employee. Learn more about updating the email address.

On the Time registrations tab, you can add your own absence types.

Drag the button to activate and inactivate a type of absence. When a type is inactive, it is not shown to the employees.

To activate an inactive type of absence, select Include inactive to display all types. You can then easily activate the type by sliding the button to the right.

You can create new types of time registrations for employees to use when recording absences in the calendar. This can for example come in handy if the employees are going to register time for union work, on-call, furlough, or if the company has an extra day off in addition to ordinary bank holidays.

Here’s how:

1. Select a time registration type from the list or click Create new.

2. Enter a description if you have created a new type and select Type of leave.

3. Select Save.

Related topics