Employee
Link employee to work schedule
This topic only applies to payroll administrators who work in Visma Lön 300 300/600.Visma Lön 600
If you are working in Payroll, you enable all the work schedule settings there. In Employee you can only see which settings that are used.
There are many advantages when it comes to linking work schedules to employees. It helps you calculate the correct overtime for part-time employees and the right overtime compensation. You can also see when unsociable hours pay should be paid, while absence hours, such as sick leave and parental leave, are handled correctly in the pay run. On top of that, flex time and seasonal working hours are easier to manage.
Under Scheduling - Work schedules, click 
in the Employees column to see who’s linked to the work schedule. The list also shows employees whose work schedule will start on a future date.
To choose a work schedule with irregular working hours for employees on a monthly salary, the schedule needs to include settings for average weekly working hours and average employment rate.
Do the following to link an employee to a work schedule:
Select employees
- Select Scheduling - Work schedules.
- Click
to the right in the Employees column on the row for the work schedule. -
Select the employees you want to link.
Use the Select everyone button to select everyone. If there are many employees, you can start by selecting all and then clear the ones that shouldn’t be included.
The colour marker to the left in the Employee no. column shows which employees are selected.
- Select Next.
Enter settings and save
- Choose which week and employee that should start using the work schedule under Start-up week, if the work schedule consists of several weeks.
- Enter from which date the work schedule should apply for each employee in the Valid from column. Enter the date in the YYYY-MM-DD format, or select a date using the calendar button.
When a row is active, you can click on the icon in the Actions column to copy the settings and paste them to another employee.
- Select Save and continue.
Related topics
Work schedules in Employee when using Visma Lön 300/600
Irregular working hours in Employee when you’re using Visma Lön 300/600
Payroll management
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