Add/delete a new fixed asset

When you add a new fixed asset, it is always given the status Active. The status is changed automatically when the fixed asset is either sold or disposed of.

Here, you enter the number you want the fixed asset to have. It is a good idea to mark the fixed asset with both fixed asset number and fixed asset name if the company has several fixed assets of the same type.

Here, you enter the name you want the fixed asset to have (max 50 characters). It is a good idea to mark the fixed asset with both fixed asset number and fixed asset name if the company has several fixed assets of the same type.

Here, you enter the date the fixed asset was purchased by the company.

Select the category for the fixed asset. The information is needed to post depreciation, disposal and sale of the asset. You can enter your own fixed asset category templates under Settings - Fixed assets ledger settings.

Check the box if you want to activate depreciation for the fixed asset.

If you enter a residual value here, it will factor in the specified amount when calculating the size of the depreciations. Residual value is the value the fixed asset has when all depreciations have been applied.

Example: If you have purchased a machine for 100 000 euro and set the residual value at 10 000 euro, the fixed asset will be depreciated by 90 000 euro over the indicated period.

Here, you specify the time over which the fixed asset should be depreciated. For example, if the fixed asset is expected to have a service life of three and a half years, it is entered as 3 years and 6 months.

Choose when the first depreciation should be carried out. You can change the depreciation setting until the first depreciation has been carried out and posted.

There are three different alternatives for depreciation:

Acquisition month - the first deprecation is carried out the same month that the fixed asset is purchased.

Month after acquisition - the first deprecation is carried out the month after the fixed asset is purchased.

First month in year of acquisition - the first depreciation is carried out the first month of the year of acquisition, regardless of when the fixed asset is purchased.

A depreciation is always carried out for a full month and is then posted on the last day of the month.

The date of the last depreciation applied to the fixed asset is shown here.

Here you can enter the amount of depreciation that has already been carried out before the asset was registered in Visma eAccounting. Typically, you can use this field for depreciation that has been registered in previous fiscal years that do not exist in the program.

Note that the value can only be changed directly in the work window up until the time point of the first depreciation in the program.

The accumulated depreciation shows the sum of all depreciations that are carried out in the program, and if applicable, any historical depreciation.

The carrying amount of the fixed asset after each completed depreciation is shown here. The carrying amount decreases each time a depreciation is carried out. The carrying amount is the value the fixed asset currently has, and is calculated by taking the cost of acquisition minus the accumulated depreciation.

If the carrying amount needs to be adjusted for an asset that is already in use, you can change the value by using the action Adjust carrying amount.