Invoicing settings

Here you can select what the minimum chargeable time should be.

For example, if you set the Minimum chargeable time unit to 15 minutes, each started 15-minute interval will result in the program proposing that 15 minutes (0.25 hours) be invoiced, even if you only registered 5 minutes on the customer.

Here you enter the minimum amount for invoices. That means that invoices are only created for customers whose invoice is equal to or exceeds the specified minimum amount. Read more in Enter a minimum amount for invoicing.

Here you can enter an initial invoice text that is displayed as a suggestion for each invoice. This setting can be changed for each invoice at the customer level or when you work with the invoice basis. Read more in Change or delete the initial invoice text.

If you wish to create an invoice basis in English you can read more in this topic Set language to English for invoice bases.

Here you can add the setting if you wish to display Only invoice text or Invoice text and quantity on the customers invoice basis on the tab Invoice rows. The text will show the invoice text that you have added in the time registration. See image below.

Per customer - Only the account manager or an employee with user rights Full permission can approve invoice basis for the customer.

Per task - Only the task manager or an employee with user rights Full permission can approve per task. If several tasks are invoiced for a customer, each task manager have to approve their assigned task.

You can more about user rights in the topic Set user rights for employees.

Here you can activate an integration if you use Bookkeeping & Invoicing for invoicing your customers.

If you wish to export invoice bases manually to Visma Administration, Visma Compact, Visma Business, Visma Global or Visma Mamut One you can read more in the topic Export invoice bases to your financial software.

Bookkeeping & Invoicing -This check box is only visible if Bookkeeping & Invoicing is registered for the agency. Here you can activate an integration with Bookkeeping & Invoicing if you wish to use your accounting system for invoicing your customers. Read more in New — transfer invoice bases to Bookkeeping & Invoicing.

By marking the checkbox Automatically update customer data in Bookkeeping & Invoicing changes made to Customer name, Address, Postal code, City Company e-mail and Phone number in Practice management will be automatically updated for the customer in Bookkeeping & Invoicing when a change is done in Practice management.

When you have an integration with Bookkeeping & Invoicing, you can decide what invoice date should be shown on the invoice bases that is transferred. You can either Select same date as the transfer date which is the default setting or you can enable Always set the date when transferring invoice bases. When you select the latter alternative, this will enable a calendar to be displayed every time you transfer invoice bases where you have to pick the date you wish to be shown.

Here you can select in which level of detail you wish use for your invoice basis. By selecting any of the three alternatives Task, Task and activity, Task activity and employee you can see how it will look like in the layout preview shown below.

You can also select if you wish to include subtotals by marking the check box.