Employees, the Pay tab

If an employee has a fixed monthly salary you select Monthly salary and if an employee is paid per hour worked, you select Hourly wages. What you select has nothing to do with when or how often the salary or wages are paid, or how much the employee works.

This field is only shown when Monthly salary has been selected next to Pay type.

For an employee who works full time and has a fixed monthly salary, you enter the full-time salary amount. If the employee works part time you should enter the salary that the employee would have if working full time. The part-time salary is calculated based on the current employment rate for the pay row.

In such cases where the employee does not have a monthly salary, and instead receive an amount such as a remuneration, you then add 0 SEK in the Full-time pay field and enter the employment rate. You then delete the pay code. Monthly salary under Recurring items on every payslip. If you want the remuneration to be disbursed each month, you add the pay code for Remuneration under Recurring items on every payslip.

This field is only shown when Hourly wages has been selected next to Pay type. Enter the price per hour for employees who receive wages per worked hour. The value is used in pay codes to calculate amounts and hourly rates in the pay runs.

In such cases where the employee does not have hourly wages, and instead receive an amount such as a remuneration, you add 0 SEK in the Hourly wages field. You can then delete the pay code 1106 - Hourly wages on the payslip. If you want the remuneration to be disbursed each month, you add the pay code for Remuneration under Recurring items on every payslip.

Select the pen icon to change salary or wages and view an employee's pay history. Read more in the topic Change an employee's pay.

Choose how the salary to be paid out. The default suggestion when adding an employee is the payment method specified for the company under Settings - Payroll settings, the Pay and payments tab.

All employees are added to the payment list for the period and sorted according to how their pay is paid. You can find the payment list under Own salary - Reports.

In the topic What settings affect the accounting in Own salary?, you can read more about how the pay is booked.

Enter the clearing number linked to the employee's bank account. This information is important for the money to end up in the correct account and on time.

Enter the bank account number without using spaces or hyphens. This information is important for the money to end up in the correct account and on time.

If you want the employee's pay to be posted to an account other than the default account, you enter this account in the Personal ledger account field. When one of the following pay codes are used, the personal ledger account will be specified on the pay row.

• Monthly salary
• Hourly wages
• Overtime compensation
• Unsociable hours compensation
• Bonus
• Other compensation, gross
• Other compensation, gross, non-recurring tax
• Other deduction, gross
• Deduction, sick leave
• Parental leave deduction
• Care of sick child

When this option has been selected, a payslip will automatically be created each time you create a new pay run. The option is selected by default.

Uncheck the option if you do not want payslips to be automatically created for the employee. This could for example be useful for extra employees who only receive wages a few times a year.

Choose whether payslips should be sent via Payslip/Kivra or saved as PDF files and sent by post.

Choose whether the payslip should be in Swedish or English.

Here you add the pay codes which are frequently used, for example monthly salary and hourly wages. You can also enter values that are the same for each pay period.

Click New text row if you want to add a note to the registration. You can choose whether you want the note to show on the payslip or not by checking/unchecking the box in the Print column to the far right on the row.

Add and delete pay codes by using the plus and minus signs to the right of the row.