Employees, the Holiday tab

The current holiday period is retrieved from the settings you have chosen under Payroll settings and the Holiday tab. Read more in the topic Payroll settings.

The program automatically suggests 25 days, but this can be edited if the employee is entitled to more holiday. According to the Annual Leave Act, 25 days is the lowest possible holiday entitlement.

Paid holiday days are calculated automatically when you run the holiday year-end closing. You can always adjust the number of days.

If the qualifying year is the same as the holiday year, you'll need to calculate and enter paid days for new employees.

Used days are updated when you register holiday days in a pay run.

The remaining days show the difference between paid and used days of holiday.

If an employee works intermittent hours and holiday is calculated using net holiday, the values under Total, Used and Remaining are shown as net days.

Unpaid holiday is automatically calculated when closing the holiday year. The number of days can always be edited. If you have selected that the qualifying year for the holiday is the same as the holiday year, you must calculate and keep track of unpaid days for newly hired employees yourself. Newly hired employees have the right to 25 days of holiday without qualifying for them. An employee who starts after August 31st only has the right to 5 days of holiday.

Used days are updated when you register holiday days in a pay run.

The remaining days show the difference between paid and used days of holiday.

If an employee works intermittent hours and holiday is calculated using net holiday, the values under Total, Used and Remaining are shown as net days.

Only employees with a fixed monthly salary and the employee type Complete can take advance holiday in Payroll.

Enter the number of days that the employee is entitled to in the field Total.

When the employee has taken advance holiday, the number of days is shown in the field Used. The Remaining field shows the difference between the total number of advance days and used days.

If an employee works intermittent hours and holiday is calculated using net holiday, the values under Total, Used and Remaining are shown as net days.

Read more in the topic Advance holiday.

In the Used field, the total number of saved days that have been taken out is shown.

In the Remaining field, the total number of saved days is shown.

Here you'll see the total number of remaining holiday days for the employee: paid, saved, unpaid, and advance days.

Here you will see the average employment rate calculated based on the work schedule for the current holiday year. Select Own settings and enter the percentage if you want to specify the employment rate that should be used for calculation. Read more in the topic Average employment rate.

Holiday pay per day is calculated automatically when you run the holiday year-end closing. The field is only shown for employees with holiday term 10 and can be edited. The value is retrieved when you use pay code 3220 - Holiday pay per day paid for employees with a fixed monthly salary or 3221 - Holiday pay per day paid, hourly employees for employees with hourly wages.

This field is shown for employees with intermittent working hours and holiday term 10. The gross value for the holiday pay per day is calculated automatically when you complete the holiday year-end closing, but you can change it if needed.

This field is shown for employees with intermittent working hours and holiday term 10. The holiday factor is calculated by dividing the company’s standard number of working days per week (full-time) by the number of working days per week in the employee’s current work schedule.

This field is shown for employees with intermittent working hours. The net value for the holiday daily pay is calculated by multiplying the gross value by the employee’s holiday factor. The value is retrieved when you use pay code 3220 - Holiday pay per day paid for employees with a fixed monthly salary or 3221 - Holiday pay per day paid, hourly employees for employees with hourly wages.

The holiday pay is usually calculated according to the company's settings for holiday terms under Settings - Payroll settings and the Holiday tab.

If you want to specify a personal percentage for the employee, you select Own settings and enter the percentage.

The remaining debt shows how much the employee owes the company for the advance holiday paid.

Here you select the holiday period. You can add a holiday period by clicking Add new. If you want to delete holiday periods you just click on the minus sign to the far right.

Net days are used for employees with intermittent working hours. They’re calculated by dividing the saved gross days for the year by the employee’s holiday factor.

You can’t change the net days here since they’re based on the number of gross days. If you need to adjust the net days, update the gross days in Saved days instead.

Here you can enter the holiday pay per day for the saved days each year. The field is only shown for employees with holiday term 10.

The net value for the holiday pay per day is shown for employees with intermittent working hours. It’s calculated by multiplying the gross value by the employee’s holiday factor.

The employment rate is used when calculating holiday per day for saved days. It is not enough to only enter the employment rate for the holiday period in which the days were saved. In order for the calculation to be correct, the employment rate for the saved days' qualifying year must also be entered.

The current holiday period is retrieved from the settings you have chosen under Payroll settings and the Holiday tab. Read more in the topic Payroll settings.

The program automatically suggests 25 days, but this can be edited if the employee is entitled to more holiday. According to the Annual Leave Act, 25 days is the lowest possible holiday entitlement.

Paid holiday is automatically calculated when closing the holiday year. The number of days can be edited, but not to a number which exceeds the holiday entitlement. In such cases, the holiday entitlement must be increased. If you have selected that the qualifying year for the holiday is the same as the holiday year, you must calculate and keep track of paid days for newly hired employees yourself.

Paid holiday days are calculated automatically when you run the holiday year-end closing. You can always adjust the number of days.

If the qualifying year is the same as the holiday year, you'll need to calculate and enter paid days for new employees.

Used days are updated when you register holiday days in a pay run.

The remaining days show the difference between paid and used days of holiday.

If an employee works intermittent hours and holiday is calculated using net holiday, the values under Total, Used and Remaining are shown as net days.

Unpaid holiday is automatically calculated when closing the holiday year. The number of days can always be edited. If you have selected that the qualifying year for the holiday is the same as the holiday year, you must calculate and keep track of unpaid days for newly hired employees yourself. Newly hired employees have the right to 25 days of holiday without qualifying for them. An employee who starts after August 31st only has the right to 5 days of holiday.

Used days are updated when you register holiday days in a pay run.

The remaining days show the difference between paid and used days of holiday.

If an employee works intermittent hours and holiday is calculated using net holiday, the values under Total, Used and Remaining are shown as net days.

Only employees with a fixed monthly salary and the employee type Complete can take advance holiday in Payroll.

Enter the number of days that the employee is entitled to in the field Total.

When the employee has taken advance holiday, the number of days is shown in the field Used. The Remaining field shows the difference between the total number of advance days and used days.

If an employee works intermittent hours and holiday is calculated using net holiday, the values under Total, Used and Remaining are shown as net days.

Read more in the topic Advance holiday.

In the Used field, the total number of saved days that have been taken out is shown.

In the Remaining field, the total number of saved days is shown.

Here you'll see the total number of remaining holiday days for the employee: paid, saved, unpaid, and advance days.

Here you will see the average employment rate calculated based on the work schedule for the current holiday year. Select Own settings and enter the percentage if you want to specify the employment rate that should be used for calculation.

The variable holiday pay is automatically calculated during the holiday year-end closing. It is important to pay the variable holiday pay each year, since it will otherwise disappear and be replaced by a new calculated variable holiday pay at the holiday year-end closing. Examples of holiday accruing variable pay are bonuses and commission for administrative workers and overtime compensation for non-administrative workers.

The total variable holiday pay is shown here even when you have paid a part of it.

In the field you will see how much variable holiday pay that is left to pay. The amount is automatically retrieved when using pay code 3231 - Holiday variable parts. You can choose to pay parts of the amount.

The remaining debt shows how much the employee owes the company for the advance holiday paid.

Here you can see when the advance holiday pay liability is deducted from a final pay or automatically written-off after the employee has been employed for five years.

Additionally, you can perform one or more manual write-offs if you wish to write-off all or part of the advance holiday pay liability earlier than after five years. Click on the plus sign on the row Advance holiday pay liability. This action will add a new row where you can enter a manual write-off.

Here you select the holiday period. You can add a holiday period by clicking Add new. If you want to delete holiday periods you just click on the minus sign to the far right.

Net days are used for employees with intermittent working hours. They’re calculated by dividing the saved gross days for the year by the employee’s holiday factor.

You can’t change the net days here since they’re based on the number of gross days. If you need to adjust the net days, update the gross days in Saved days instead.

Check this box if the employee has already been paid holiday allowance for the holiday. This box is only shown for employees with holiday term 20 and 21.

If the box is selected, the days will be valued at 4.6 percent. If the box is not selected, each saved day will be valued at the holiday allowance percentage + 4.6 percent of the employee's monthly salary.

The employment rate is used when calculating holiday per day for saved days. It is not enough to only enter the employment rate for the holiday period in which the days were saved. In order for the calculation to be correct, the employment rate for the saved days' qualifying year must also be entered.

The current holiday period is retrieved from the settings you have chosen under Payroll settings and the Holiday tab. Read more in the topic Payroll settings.

The program automatically suggests 25 days, but this can be edited if the employee is entitled to more holiday. According to the Annual Leave Act, 25 days is the lowest possible holiday entitlement.

Paid holiday is automatically calculated when closing the holiday year. The number of days can be edited, but not to a number which exceeds the holiday entitlement. In such cases, the holiday entitlement must be increased. If you have selected that the qualifying year for the holiday is the same as the holiday year, you must calculate and keep track of paid days for newly hired employees yourself.

Paid holiday days are calculated automatically when you run the holiday year-end closing. You can always adjust the number of days.

If the qualifying year is the same as the holiday year, you'll need to calculate and enter paid days for new employees.

Used days are updated when you register holiday days in a pay run.

The remaining days show the difference between paid and used days of holiday.

If an employee works intermittent hours and holiday is calculated using net holiday, the values under Total, Used and Remaining are shown as net days.

Unpaid holiday is automatically calculated when closing the holiday year. The number of days can always be edited. If you have selected that the qualifying year for the holiday is the same as the holiday year, you must calculate and keep track of unpaid days for newly hired employees yourself. Newly hired employees have the right to 25 days of holiday without qualifying for them. An employee who starts after August 31st only has the right to 5 days of holiday.

Used days are updated when you register holiday days in a pay run.

The remaining days show the difference between paid and used days of holiday.

If an employee works intermittent hours and holiday is calculated using net holiday, the values under Total, Used and Remaining are shown as net days.

Only employees with a fixed monthly salary and the employee type Complete can take advance holiday in Payroll.

Enter the number of days that the employee is entitled to in the field Total.

When the employee has taken advance holiday, the number of days is shown in the field Used. The Remaining field shows the difference between the total number of advance days and used days.

If an employee works intermittent hours and holiday is calculated using net holiday, the values under Total, Used and Remaining are shown as net days.

Read more in the topic Advance holiday.

In the Used field, the total number of saved days that have been taken out is shown.

In the Remaining field, the total number of saved days is shown.

Here you'll see the total number of remaining holiday days for the employee: paid, saved, unpaid, and advance days.

Here you will see the average employment rate calculated based on the work schedule for the current holiday year. Select Own settings and enter the percentage if you want to specify the employment rate that should be used for calculation.

The variable holiday pay is automatically calculated during the holiday year-end closing. It is important to pay the variable holiday pay each year, since it will otherwise disappear and be replaced by a new calculated variable holiday pay at the holiday year-end closing. Examples of holiday accruing variable pay are bonuses and commission for administrative workers and overtime compensation for non-administrative workers.

The total variable holiday pay is shown here even when you have paid a part of it.

In the field you will see how much variable holiday pay that is left to pay. The amount is automatically retrieved when using pay code 3231 - Holiday variable parts. You can choose to pay parts of the amount.

The remaining debt shows how much the employee owes the company for the advance holiday paid.

Here you can see when the advance holiday pay liability is deducted from a final pay or automatically written-off after the employee has been employed for five years.

Additionally, you can perform one or more manual write-offs if you wish to write-off all or part of the advance holiday pay liability earlier than after five years. Click on the plus sign on the row Advance holiday pay liability. This action will add a new row where you can enter a manual write-off.

Here you select the holiday period. You can add a holiday period by clicking Add new. If you want to delete holiday periods you just click on the minus sign to the far right.

Net days are used for employees with intermittent working hours. They’re calculated by dividing the saved gross days for the year by the employee’s holiday factor.

You can’t change the net days here since they’re based on the number of gross days. If you need to adjust the net days, update the gross days in Saved days instead.

Check this box if the employee has already been paid holiday allowance for the holiday. This box is only shown for employees with holiday term 20 and 21.

If the box is selected, the days will be valued at 4.6 percent. If the box is not selected, each saved day will be valued at the holiday allowance percentage + 4.6 percent of the employee's monthly salary.

The employment rate is used when calculating holiday per day for saved days. It is not enough to only enter the employment rate for the holiday period in which the days were saved. In order for the calculation to be correct, the employment rate for the saved days' qualifying year must also be entered.

Select Holiday compensation is automatically paid at the next pay run if you want to pay the holiday compensation each time you pay your employees.

The holiday compensation is usually calculated according the company's holiday term settings under Settings - Payroll settings, the Holiday tab.

If you want to specify a personal percentage for the employee, you select Own settings and enter the percentage.

To make it easier when adding employees to the employee list, you can copy an employee's details. A new employee is then created and all you need to do is to add any information that is specific to the employee you are adding.

You can delete an employee's details as long as no payslip has been created for the employee.

If you have employees that you cannot delete, but for which you no longer need to store personal data, you can delete the data. Read more in the topic What information should I delete when an employee quits?

Under View changes, you’ll see what changes have been made for the employee. Read more in the topic View changes in the employee list