Register and complete payroll events on payslips

Click Add employee if you want to add payslips to an ongoing pay run. If there are employees that are not included in the ongoing pay run they are shown in the list. Select the employee and click Save.

In the Search field you can search for an employee's payslip, which is useful if you have more payslips than the ones that are shown.

If you want to change description after the pay run has been created, click the pen icon next to Description and payment.

In this field you will see the tax calculation basis before deductions for expenses related to work, benefits and tax adjustments have been made.

Here you will see the calculated preliminary taxes.

Here you will see the net salary that is paid to the employee after taxes and other deductions have been made. If you see a negative value in this field, you will not be able to submit the payslip. Read more in the topic Negative net salary.

Submit a payslip by clicking in the Done column. If you want to submit or unsubmit all payslips at the same time, you check/uncheck the box next to Done in the column header.

Click the paper bin icon to the right to delete a payslip. In order to correct or delete a submitted payslip, you must first unsubmit it.

You can delete a pay run as long as it does not contain any submitted payslips.

Click the button to import registrations made in additional services. The button is only shown if the employees register times and deviations in Employee or Time & Project planning, or expenses in Travel & Expenses.

If you always want to import registrations from additional services when creating a new pay run, you can select Settings - Payroll settings, the Pay and payments tab and tick the box Import registrations when pay run is created.

Before you can send the payslips and pay out the salaries, the payroll run must be submitted. If you have not submitted the payslips, a dialogue box appears where you can answer Yes to submit the payslips for all employees.

When a pay run has been submitted, changes that are done on the employees or in the company settings will not be transferred to the employees' payslips. In order to make changes on the payslips, you must unsubmit the pay run.

Here you see the number of scheduled hours the employee has in the period. The information is retrieved from the ordinary working hours according to the work schedule for the pay period (not for the deviation period).

Here you can choose whether the pay code should be printed on the payslip or not.

The Print box is checked by default, but if a pay code should not be printed on the payslip you can change the settings under Settings - Payroll settings and the Pay codes tab. Select the pay code, choose the Own settings tab and uncheck the Should be visible on printed payslip box. The Print box will then be unchecked when you select this pay code on the payslip.

Click New text row if you want to add an explanatory text to your registration. If the box to the far right under the Print column is checked, the text will be printed on the payslip. If you want to use the text row for your own notes, you can uncheck the box in the Print column. You can enter up to 1 000 characters per text row.

Click the text to show or hide project/cost centre. You make the settings for the employee under Payroll - Employees, the Pay tab.

To change the distribution by percentage or amount, click the pencil. If you’ve registered by using a shortcut in the calendar or in the pay run, you can only set the distribution by percentage. You can remove cost centres and projects for the current pay run.

Read more in Book employees' salaries on cost centres and projects.

Here you can write a message that should be shown on the employee's payslip. Messages that apply to all employees can be added when you print all the submitted payslips. The message can contain a maximum of 100 characters.

Here you see the employee's current balance for holiday, compensatory time, etc.

In this field you will see the tax calculation basis before deductions for expenses related to work, benefits and tax adjustments have been made.

Here you see the amount that decreases the basis for tax calculation. The amount is calculated by a percentage of the gross salary. The percentage is entered under Employees on the Taxes tab.

Here you see the total amount for all the benefits which are the basis for taxes on the payslip.

The value in this field is the amount used for tax calculation after deducting work related expenses and an adding benefits.

The calculation of the employer's contribution is done according to the settings under Employees and the Taxes tab.

In this field you will see the tax calculation basis before deductions for expenses related to work, benefits and tax adjustments have been made.

Here you will see the calculated preliminary taxes.

Here you see compensations which do not affect taxes, employer's contribution, etc. Tax-exempt mileage compensation and per diem are examples of such net compensations.

Here you see deductions that have been made on the net salary, i.e. pay before tax deductions. Employee purchases and attachments are examples of such deductions.

Here you will see the net salary that is paid to the employee after taxes and other deductions have been made. If you see a negative value in this field, you will not be able to submit the payslip. Read more in the topic Negative net salary.

Here you can preview payslips and accounting records.

If you select Payslip a PDF file with all the payslips included in the pay run is created. If the company has only one employee, the employee's payslip is created as a PDF.

The accounting records only applies to the payslip in question. If you want to preview the accounting records for all payslips in a pay run, mark the pay run under Pay runs and select Preview - Accounting records.

Click on the Calculate gross salary button if you want to calculate the gross salary by entering the net pay you want the colleague to be paid. The calculated tax is based on the settings that have been enabled for the employee under Payroll -  Employees, Taxes tab.

Here you submit the payslip.