Practice management
Work with events in KYC
The last seven registered events are displayed in the Översikten, either via the menu selection KYC, or in the Översikten when you open KYC. Events is the collective name that is essential for your general risk assessment and KYC reports. Some events are automatically created, some are reminders that it's time to perform a new general risk assessment or KYC-report. You can always add your own events.
Handle events
The solution continuously checks if there are any changes among your customers' company details, for example if executives or beneficial owners have changed, or if they have been added to a PEP or sanctions list. If there are changes that can affect the risk assessment, an event is automatically created that will be visible in the event list:
By clicking on an event, you get a more detailed description of its scope and nature. You can also upload attachments, add actions taken and change status Ej hanterad, Pågående or Hanterad.
Påträffad förändring - automatically created events
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An executive has been found on a sanctions list |
| An executive previously found on a sanctions list is no longer flagged |
| The company has been found on a sanctions list |
| The company previously found on a sanctions list is no longer flagged |
| The legal company name has changed. Review to ensure company information is correct in the system or has been changed |
| The company's business description has changed |
| The signatory for the company has changed |
| A new executive has been added |
| An executive has been removed |
| An existing executive's role has changed |
|
An executive has been found in at least one of the screened registers |
| An executive previously found in at least one of the screened registers is no longer flagged |
|
The company's address has changed |
| The company's SNI code has changed |
Add events
In addition to the automated monitoring of company information, you have the opportunity to register, manage and follow up your own events. To create an event, click Lägg till händelse in the overview. In connection with creating an event, you must enter a title, which customer the event refers to, date and category Förändring, Misstänkt aktivitet or Allvarlig risk. You also have the option to add a description and upload files. Supported file types are: ".pdf", ".jpg", ".jpeg", ".png", ".doc", ".docx", ".xls", ".xlsx", ".ppt", ".pptx", ".se", ".sie", ".txt", ".rtf", ".skb", ".bck" and ".pbu". Maximum file size is 10 MB per file.
Once the event is created, you can add actions taken, adjust the description, upload files and change the status Ej hanterad, Pågående or Hanterad. All changes made to an event are logged under Aktivitet & vidtagna åtgärder.
Filter events
If you want to quickly find events related to a specific customer, category or status, you have the option of using the filtering function. Click on Filtrera in the event list and make the desired filters Datumspann, Kund(er), Kategori och Status.
Export events
Once you have made the desired filtering in the event list, you can export them to a PDF by clicking Exportera. When exporting, all events in the filtering selection are retrieved. If the selection includes several customers, the events will be sorted in chronological order (not grouped by customer).
Report deviations to Finanspolisen
Suspected deviations must be reported to the Finanspolisen without delay.
By clicking the button goAML portal for reporting, which is visible in the Overview in KYC, you reach the Finanspolisens portal, FipoGoAML, where you can report suspected deviations.
In order to report, you need to create an account at FipoGoAML. Select to register as a Reporting entity, if your accounting office don't have a registered account. You will always be protected by anonymity if and when you report, i.e. your personal information will be kept confidential.
