Practice management
Analyse a match in different registers - Customer knowledge
When performing a customer knowledge, searches are made against various registers. If a person appears in any of these registers, you have the opportunity to get more in-depth information about the match. Here you can read more about how different searches are made and how the hits can be reviewed in KYC.
The registers that are searched against include:
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Sanction lists
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SIP & SIE
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PEP / RCA
Sanction lists
Information regarding persons and companies on sanctions lists comes from countries' and organisations' published lists, compiled and provided by the European Commission.
SIP & SIE
Flags such as SIP (Special Interest Persons) and SIE (Special Interest Entities) come from news sites monitored by Dow Jones (and include persons/companies that appear in the so-called "bad press").
PEP / RCA
Regarding PEP/RCA, only Denmark has an official PEP list (it does not include RCA). Information from other countries is collected and compiled by Dow Jones from public sources such as websites and press releases. There is no additional source list for specific hits in the DowJones register.
How hits occur in different registers
The persons shown as potential matches are persons found in the PEP/RCA, SIP/SIE and sanctions registers. Depending on how well the hit matches the search (name, date of birth YYMMDD, YYMMDD, YY) a score is given. A high score is a very likely match, while a low score is a less likely match. The registers against which the data is matched do not always contain complete information on the date of birth, which in some cases can lead to hits only on name or e.g. name and year of birth.
Example 1
In the PEP register there is a person called Per Karlsson, with date of birth 1975-12-31. In the company AB there is a Per Karlsson on the board, he was born 1990-06-01. There will not be a hit on Per Karlsson in Company AB, as it can be excluded that it is the same person based on the date of birth.
Example 2
The PEP register contains a person called Anna Svensson. There is no information in the register about when Anna was born. In the company AB, Anna Svensson sits on the board, she was born on 1 January 1985. Anna Svensson in Company AB will then give a match as it cannot be ruled out that it is the same Anna Svensson who is in the PEP register.
How the feature works in KYC
When a potential match on an executive for a company, the person becomes clickable in the customer knowledge. By clicking on the match that exists, it is possible to see information about who that person is. This is a tool to be able to confirm or exclude whether it is the same person as the executive registered in the company you are doing your KYC for. Note that the information displayed in the overview is not stored in KYC, but is obtained via an integration from our subcontractor at each click on the link.
The information displayed is entirely dependent on how much data is available in each register. In the case of persons in the PEP register, there is usually a relatively large amount of information (as these are high profile persons with a public profile), while the information in the RCA and sanctions lists can vary and in some cases contain very little data.
In those cases where there is a lot of information, the form may contain data relating to:
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First and last name
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Gender
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Date of birth
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Deceased Yes/No
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Alias (primary name, also known as, spelling variations)
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Whether exact date of birth is known (if no, list the date of birth that is recorded, which can sometimes consist of different records)
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Roles/positions, and if currently active in the role, from/to date, possibly to/to date
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Known relationships (e.g. for a PEP, it is close relatives and family members who automatically become RCA, they are listed by first and last name)
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Countries of operation
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Any other notes
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Any pictures of the person
Adjusting the classification
If you want to adjust the classification of a person.
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Click on the yellow triangle that appears in the register where there is a match.
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Click on Klassificera som Ingen riskperson.
Should conditions change, you can re-classify the person as a person at risk.
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To do this, click on the green checkbox in the register where a match was previously made.
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Click on Klassificera som Potentiall riskperson.
