Practice management
Work with KYC
Recommended work routine in order to have a smooth process when KYC is activated
Before you activate the service, we recommend you to:
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Tasks can be excluded when you click to expand the details of the tasks under Settings - Tasks and unmark the box Include the tasks in KYC. However we strongly advise our customers not to exclude any tasks.
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Go through your customers. On the tab Tasks, check that the correct Tasks are assigned to each customer. This is important, since it will form the basis for the customers' KYC reports.
1.General risk assessment
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Select KYC in the menu.
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Select Start General risk assessment.
A new window opens and you will now work in the KYC. The tasks you have created in Practice management will now be shown.
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Go through and make a general risk assessment for each task/service that you provide for your customers.
Should there be tasks/services missing, you can add them manually under the heading Övriga tjänster och produkter, so they will be included in the risk assessment. When the general risk assessment has been completed, you can start to create KYC reports for your customers.
Read more in Work with general risk assessment in KYC.
2. Customer knowledge (KYC)
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Select KYC in the menu.
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Click To KYC list.
A new window opens and you will now work in the KYC. If you have completed the general risk assessment, the tasks that are added for the customer in Practice management are now displayed and will be included in the process. If you haven't performed a general risk assessment, you will get a warning that a complete KYC report can not be done for the customer.
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Select the customer in the KYC list
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Go through the Kundkännedom for the customer and enter the information about the customer.
Read more in Work with customer knowledge in KYC.
3. Events
When you have performed and finished a KYC report for the customer, the KYC system will monitor any changes which can take place with the customers' principal and boards. To get information about events, go to the menu selection KYC or via Översikten in KYC, to check if new events have been added under Händelser. The surveillance of a customer is valid for one year.
If you should discover any deviations, these should also be reported as events. Suspicious events and activities must be reported to the Finanspolisen without delay.
4. Follow up
Both the general risk assessment and the KYC process that you perform are documentation that should be regularly updated, at least once a year. If you add new tasks/services and if the conditions require it, we recommend you to do this more often.
