Select or switch employee type

Do like this:

1. Select Payroll - Employees.
2. Select the employee from the list and choose the tab Basic information.
3. Select Complete or Simplified in the Employee type field.

If you switch to the employee type Complete, proceed as follows.

4. Select Employment.
5. Click on the pen icon next to Agreement and select an agreement.
6. Click on the pen icon next to Work schedule and select a work schedule.
7. Select the Holiday tab.
8. Select the holiday term that applies for the employee. Read more about the different holiday terms in the topic Calculate holiday terms.

Employees with the employee type Simplified.

Since holiday is not administered for the employment type Simplified neither holiday accruing nor non-holiday accruing values have been saved for the employee. These values are saved once the employee is changed to Complete and payslips are created. You can however add holiday accruing values for one or more periods when the employee was Simplified with the help of these adjustment pay codes.

• 9430 - Adjustment holiday accruing pay
• 9431 - Adjustment holiday accruing variable pay
• 9434 - Adjustment holiday accruing time
• 9440 - Adjustment holiday accruing leave, hrs
• 9441 - Adjustment holiday accr. leave, whole work days
• 9445 - Adjustment non-holiday accruing leave, hrs
• 9446 - Adjustment non-holiday accr. leave, whole cal. days

Register the adjustment on the payslip under Payroll - Pay runs. If you want the adjustment to affect a certain period, it is possible to select dates when you register the adjustment. If you do not enter any dates, the values are accumulated in the pay period that is added on the payslip.

If you do not want the pay rows to be shown in the employee's payslip, untick the box Print on the far right.

Employees with the employee type Complete.

For employee's with the employment type Complete, you register their salaries with the help of shortcuts either directly on the employee's payslip or via the calendar. Read more in the topics Calendar and Create new pay run. You can also watch the movie Create pay runs in Payroll (in Swedish) (in Swedish). If you want to see how to do it inside the program, click on Guida mig in the program's menu bar and select the guide Skapa lönekörning.

You can also have the employees register their times and deviations via Employee and travels and expenses via Travel & Expenses. When the company has access to Employee, a fee is applied for each employee who has been paid during the month. For Travel & Expenses, a fee is charged per expense. Read more about Employee and Travel & Expenses.

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