News in Visma eAccounting Pro

Improvement

Hide corrections for a better overview

Correcting entries can sometimes make it difficult to keep a clear overview of your accounting flows. With the new Hide Corrections option, you can now easily filter out these entries, to make sure that only the relevant accounting entries will be displayed.

You'll find this handy option in the Ledger under Accounting - Account analysis and in the Ledger report.

	Account analysis
	Reports

Improvement

Process payment discounts faster and easier in Cash and Bank transactions!

You can now immediately select Payment discount as the reason for the payment difference when matching invoice payments in Cash and Bank transactions.

So if you use payment discount schemes in your business operations, you can now easily incorporate them into your bank transactions!

	Match incoming payments manually
	Match outgoing payments manually

Improvement

More flexibility for journal entry adjustments after the VAT report was posted!

Say goodbye to unnecessary correction entries with our new feature! You can now update ledger accounts in journal entries that are part of a VAT report or EU VAT declaration, without affecting the reported VAT amount.

This enhancement aligns with industry standards and simplifies error corrections, allowing you to efficiently manage your accounts while maintaining accurate VAT reporting. Make adjustments with ease and keep your records precise!

Adjust journal entries

Improvement

See all drafts sent for approval

We are increasing transparency in the approval process for purchase invoices! You can now see all drafts sent for approval, including those that you did not send or need to approve yourself. This makes it much easier to keep track of the status of invoices across your team or department.

We have listened to your feedback and hope that this update will streamline the workflow and keep everyone better informed. There'll be no more uncertainty about where a purchase invoice is in the approval process!

Approve purchase invoices

New functionality

Show bank information on invoice printouts

You can now choose whether to display your bank account information, such as IBAN and account holder details, on your invoice printouts. A new setting now makes it possible to hide the bank information when desired - for instance, when using PayPal, a factoring company, or a pre-uploaded invoice background with your bank details. This feature gives you full flexibility to match your preferences!

Company settings

New functionality

Elevate your business with multiple invoice backgrounds!

Boost your business efficiency and professional appearance with our latest update! Now, you can upload up to 5 customised invoice backgrounds for your sales documents, perfect for businesses operating with multiple trade names under a single corporate ID. Enhance your brand identity by selecting a tailored invoice template for each type of trade, all while keeping your financials streamlined under one account.

Company settings

New functionality

Match multiple similar bank transactions at once!

Save time and simplify your workflow with our new feature: batch matching in Cash & Bank! Now, you can match up to 50 transactions at once to the same ledger account using easy filtering and one-click selection.

	Match incoming payments manually
	Match outgoing payments manually

New functionality

Get paid faster with Payment links - Now Available!

We're excited to introduce Payment links, a powerful new feature that transforms how you receive payments from your customers. In today's digital world, making it easier for customers to pay is crucial for healthy cash flow. With Payment links, we've simplified the payment process by automatically adding QR codes to your invoices and including a convenient pay button in your invoice emails.

Key benefits

• Get your sales invoices paid faster

• Reduce manual errors in payment processing

• Improve cash flow with streamlined payment collection

• Professional appearance with modern payment options (for example IDEAL en credit card)

• Simple activation and automated processing

• Pay per use - only pay for successful transactions

Main features

• Automatic QR codes on sales invoices and payment reminders

• Prominent pay button in invoice emails

• User-friendly dashboard showing payment status

• Active payment links for up to 30 days after due date

• Complete integration with your existing workflow

Start optimising your payment process today. You can read more about this module in Work with payment links.

New functionality

The eAccounting Payment Card – for even easier administration

Good news! From now on, you can make bookkeeping easier than ever. With the eAccounting Payment Card, which comes with a business IBAN account, your payments are processed in real time in your accounting. No more hassle with manual entry - everything fully integrated in your trusted eAccounting environment. Especially developed for our customers to save time, prevent errors and always maintain an overview. Additionally, the of the eAccounting Payment Card and account are lower compared to traditional banks.

Apply for the eAccounting Payment Card here!

Improvement

Post directly from the list view in Cash and bank

You can now make simpler postings directly from the list view in Cash and bank, without having to open the matching dialogue. An improvement that saves both time and clicks!

From the list view, you'll also be able to receive image suggestions and automatic account suggestions based on how you've previously posted similar transactions. In addition, we've added new icons to show that images can now be managed directly from the list view and not just in the matching dialogue.

Cash and bank

Improvement

Convert a posted purchase invoice to credit note in just one click!

Nobody is faultless, and so it can happen that you post a credit purchase invoice to the ledger, but forgot to enable the Credit note setting. Instead of voiding the faulty invoice and creating it in the intended way from scratch, we have now made it very easy to correct this. Just open the purchase invoice, where you can now toggle the credit note setting as desired, and save the invoice to process the update.

Of course it also works the other way around for changing a posted credit purchase invoice to a normal purchase invoice!

Purchase invoices

Improvement

Automatic reconciliation of batch payments

Do you use payment files for your purchase invoices in Visma eAccounting Pro, or do you send them directly to the bank? In case the payments for these invoices are withdrawn as totalized amounts per batch from your bank account, it was always necessary to match these lump sum transactions against all associated unpaid purchase invoices manually.

That is now a thing of the past! Based on the reference of the bank transaction, the program now checks the unpaid invoices that are included in payment batches. If a match can be made, the program automatically matches the batch payment against all associated unpaid purchase invoices, which will immediately be marked as paid.

You do not need to set anything up for this, so you can immediately experience how Visma eAccounting Pro takes the work off your hands!

Match bank transactions

Improvement

Counterparty name now visible on the Unreconciled bank transactions report

When you work with direct bank integration in Visma eAccounting Pro, you can easily see which counterparty was involved with a bank transaction directly in the Cash and Bank overview.

In order to make it just as easy for users working with the Unreconciled bank transactions report, we’ve now updated this report to also display the counterparty name.

You can print this updated list via the Actions button in Cash and Bank - All unreconciled bank transactions.

Improvement

Go ahead, delete multiple source document images at once!

Finally! The long-awaited feature is here to make work easier and faster! You can now easily delete multiple documents and images simultaneously under Purchasing - Source document images.

With the Delete multiple option, you can easily and quickly delete multiple source document images in one go.

We hope this fresh update makes your workflow smoother and your daily tasks easier and faster.

Delete images or remove link

Improvement

Where do your source documents come from? Check it out here!

Now it’s super easy to see where your invoices and other documents in Visma eAccounting Pro come from!

We’ve added a new column under Soruce doument images that shows the source, like e-invoice, Visma Scanner, or if it was uploaded manually. This saves you time and makes it easier for you, for example when reconciling transaction fees charged to the company.

This applies to new source documents added after the update. Old source documents aren’t affected.

We’ve also made it possible for you to filter by different sources under Purchasing - Purchase invoices. You’ll find the filter under the tabs Unpaid purchase invoices and All purchase invoices.

	Purchase invoices
	Source document images

New functionality

News under the question mark!

When you click on the question mark at the top, a new menu will drop down.

Selecting Online help opens the programme help in a new tab in your browser. The content is exactly the same as before, but now it will be easier to navigate with the table of contents on the left.

You will also find your other help options under the question mark.

Don't forget to explore - we are here to help you!

Improvement

Improved discount possibilities

Today when you create a sales invoice, order or a quote, you can choose to give your customer a reduced price by adding a discount as a percentage. As an improvement, we’ve now made it possible for you to also set the discount as a fixed amount. The percentage will still be the default option, but if you click the blue box inside the Discount field you can easily switch and add a discount in the currency your customer is invoiced in. The discount you add on the article row will be the total discount for that article, regardless of quantity. The discount you add on specific customers will remain the same.

	Create quote
	Create order
	Create sales invoice

Improvement

Now you can delete multiple bank transactions at once

If you have transactions that don't come from a bank integration, you can now delete several of them at the same time. You can easily do this under Cash and bank by selecting Delete multiple from the tab Bank transactions this period, or via Actions - Delete multiple from the tab All unreconciled bank transactions. In the next step, choose whether you want to delete all or only some of the transactions. Click Delete. Done!

Bank transactions